facebook linkedin twitter

Computerware Blog

Your Emails Won’t Be Secure Without these Safeguards

Your Emails Won’t Be Secure Without these Safeguards

Are your employees putting your organization’s security at risk due to poor email practices? This is a question that all business owners need to consider--especially if you deal in sensitive information. We recommend that all businesses utilize a two-pronged approach to email security, including both technology measures to secure communications on the technical side and training to secure on the human side.

We’ll discuss some of the various measures you can take to keep your email communications as secure as possible, including encryption, spam protection, and employee awareness.

Email Encryption
Encryption plays a key role in defending your organization’s data from outside eyes. The way that it works is relatively simple to understand. Data sent on an unencrypted connection can be viewed while it’s in transit, making this kind of communications easy enough to intercept. When data is sent along an encrypted connection, the data is scrambled for all those who don’t have the encryption key to unscramble it. This means that even if someone does manage to steal data while it’s in motion, they won’t be able to read it or decipher it without the encryption key found on the recipients’ end.

Depending on your industry, you might even be required to equip your systems with encryption protocols to keep data secure while it’s being sent. Examples include healthcare, government, and other highly sensitive industries that handle confidential information.

Spam Protection
When there are employees using email, there will always be spam messages and phishing attacks that could potentially expose sensitive information or credentials to would-be hackers. It’s a necessity that your organization has an enterprise-level spam protection solution filtering messages that hit your inbox. This essentially minimizes the chance that someone will click on a malicious link or download a suspicious attachment in a spam message. Since spam can be sent to countless users all over the world with the click of a button, it’s an ideal way for hackers to spread their influence without much work.

Phishing attacks, on the other hand, are more difficult to protect against, as they have to be identified as malicious before they can be handled properly. Scammers can personalize messages to the user and get them to act impulsively when exposed to them, creating situations where an otherwise good employee would expose your organization out of fear that they would get into trouble for not acting. This is where the next part of email security comes into play: employee training.

Conditioning Your Employees for Security
As is the case with most network security, you can’t truly achieve it without the help of your employees. Since they are the ones handling your organization’s data in email, they need to be aware of how their actions could expose your business to malicious entities. One way you can do this is by providing them a list of best practices to check for when in doubt of an email’s authenticity. You should have them look for the following:

  • Sender email address: If the email address comes from an obscure email domain that doesn’t have any rhyme or reason to it, it’s likely that it’s a spam message.
  • The sender’s intent: If the sender is urging you to take immediate action, like paying a bill or claiming a reward, think twice before clicking on any links or making any payments.
  • Spelling and grammar: Often times hackers come from countries where English isn’t necessarily their first language, making emails from them filled with spelling and grammar errors. If the message doesn’t look professional, it’s best to avoid it.
  • Unrequested attachments: Hackers like to spread threats like malware and viruses through email attachments. If you receive a message with an unrequested attachment, think twice before downloading it. Double-check who it comes from and whether or not it’s legitimate.
  • Sketchy links: Before clicking on any links in an email, hover the mouse over it to see where the link goes. If it doesn’t go where the link says it goes, don’t click the link.

Of course, the biggest thing to keep in mind is when in doubt, ask your IT department about the message. This is especially the case if the message seems to be from Windows support or an IT company asking to remote into the device. If your business wants to get started protecting its assets and reinforcing email security, look no further than Computerware. To learn more, reach out to us at (703) 821-8200.

Efficient Distributors Stare Down Rising Gas Price...
New Communications Solutions to Move Your Business...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, December 03, 2020

Captcha Image

By accepting you will be accessing a service provided by a third-party external to https://www.cwit.com/

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Technology Best Practices Business Computing Privacy Software Internet Cloud Data Hackers Business Management Hardware Workplace Tips Microsoft Network Security Backup Productivity Business Email Managed Service Provider Hosted Solutions Productivity Malware Saving Money IT Services Efficiency Google Innovation Small Business Computer User Tips Collaboration IT Support VoIP Quick Tips Smartphones Data Backup Network IT Support Mobile Devices communications Data Recovery Business Continuity Microsoft Office Gadgets Disaster Recovery Android Cybersecurity Social Media Smartphone Phishing Upgrade Communication Mobile Office Server Virtualization Miscellaneous Mobile Device Management Windows Mobile Device Passwords Users Ransomware Vendor Management Managed IT Services Operating System Holiday Outsourced IT Windows 10 Internet of Things Tech Term BDR Apps Unified Threat Management Remote Monitoring Facebook Automation BYOD Apple Mobile Computing Data Management Analytics Managed IT services WiFi Remote Computing Windows 10 Save Money The Internet of Things Managed Service Marketing Cloud Computing Help Desk History Artificial Intelligence Browser Training Covid-19 Business Technology Firewall Big data Spam Encryption Alert Health App IT Consultant Information Technology Bandwidth Office 365 Budget Two-factor Authentication Office Access Control Content Filtering Going Green Windows 7 Blockchain Managed IT Hard Drives Bring Your Own Device Maintenance Antivirus Printer VPN Gmail Information Government Cybercrime Retail Remote Work Best Practice Lithium-ion Battery Cost Management Windows 8 Outlook Document Management Hiring/Firing Wireless Technology Computers Saving Time Tech Support Search Wi-Fi Virus Networking Recovery Employer-Employee Relationship Healthcare Computing Phone System iPhone Hacking Data Security It Management IBM Money Conferencing Augmented Reality Data Loss Humor Customer Service Project Management Travel Education Storage Update SaaS Vendor Risk Management Current Events End of Support Password Value File Sharing Hard Drive Save Time Law Enforcement Applications Downtime Hacker Patch Management Solid State Drive Compliance Customer Relationship Management Mobility Data storage PowerPoint Flexibility Computer Repair Voice over Internet Protocol Running Cable Proactive IT Data Breach Laptop Administration Legal Wireless Intranet Twitter Website Regulations Avoiding Downtime Disaster Word Hosted Solution Net Neutrality Business Intelligence Cortana Chrome Robot Securty Excel Digital Payment Google Maps Router Remote Fax Server Social Engineering Comparison Tablet Company Culture Scam Black Market Cryptocurrency User Monitoring Virtual Desktop Meetings Social Networking Private Cloud Business Growth Social Digital Websites DDoS Management Telephony Machine Learning Employee/Employer Relationship Paperless Office Vulnerabilities Telephone Systems Software as a Service Sports Cooperation Public Cloud Licensing Uninterrupted Power Supply Vulnerability eWaste Processor Pain Points Co-managed IT Bitcoin Identity Theft User Error IT service Data Protection Notifications Distribution Solutions Professional Services Processors Virtual Reality Computer Accessories Employees Downloads Politics Bluetooth Automobile Lifestyle USB Emails Gaming Console Cost Integration Chromebook Trending Presentation Redundancy Smart Devices Computing Infrastructure Hack Mouse Specifications Memory Safety Text Messaging How To Google Docs Webcam Programming Experience Video Conferencing Download Statistics Managed Services Provider Evernote Network Congestion Virtual Assistant Cleaning Documents Display Monitors Entertainment Teamwork Office Tips Heating/Cooling Multi-factor Authentication How To Telephone Start Menu Tech Terms Microchip Taxes Managed Services Streaming Media Inbound Marketing Distributed Denial of Service Managed IT Service Mobile Technology YouTube Unified Communications Settings Supply Chains Domains Nanotechnology Social Network Employer/Employee Relationships Read Drones Desktop Finance Hacks Physical Security Google Play Telephone Service Google Drive Windows Server 2008 Relocation Tablets Microsoft 365 Electronic Health Records Business Cards Service Level Agreement Banking Botnet Managing Costs Spyware Mobile Payment Financial Data Public Speaking Startup Asset Tracking Medical IT Trend Micro Memes Permissions Language Unified Threat Management Backup and Disaster Recovery Sync Device Management Browsers Electricity Printing Shortcut Username Troubleshooting 2FA Screen Reader Customer Resource management User Tip Content Management Proactive Maintenance Managing IT Services Entrepreneur Gamification CCTV Security Cameras Business Managemenet Threats Webinar Reliable Computing Surveillance Music Environment Piracy Upload Business Metrics Computer Malfunction Navigation Virtual Machine cache Television switches HIPAA Telework Writing Upselling Smart Tech eCommerce IT Electronic Payment Fiber-Optic Database Video Surveillance In Internet of Things Data Analysis online Currency WannaCry Remote Workers Upgrades Competition HTML LiFi Business Owner Telephone System Printers SQL Server Corporate Profile Virtual Private Network Mobile Security Saving ZTime GDPR Managing Risk Time Management Freedom of Information Multi-Factor Security Scalability Development Software License Trends Motion Sickness Tech LinkedIn Hypervisor Assessment SharePoint FinTech IP Address Holidays Tip of the week Work/Life Balance Human Resources Fraud Tactics Debate Fileless Malware Hybrid Cloud Best Practives Google Calendar Data Storage Deep Learning Application Harddrive Devices Messenger Tracking Touchscreen News Visible Light Communication Reviews GPS Proxy Server Archive Azure VoIP Procurement UTM Content Rental Service Modem Skype Strategy Legislation Error Cabling Electronic Medical Records Transportation Knowledge Microserver External Harddrive IT Plan Enterprise Resource Planning Web Server Term Consultation IT consulting Organization Workers Point of Contact Recording Optimization Communitications email scam Addiction Administrator Directions Technology Tips Digital Signature PCI DSS Accountants A.I. Books Fake News Advertising Flash 3D Ebay Dark Web Free Resource Get More Done Audit CIO Supply Chain Management Thin CLient Supercomputer SSID Wireless Headphones Worker Health IT Turn Key Staffing Internet Service Provider Google Wallet Smart Phones Migration Connected Devices Processing Printer Server Data Warehousing Windows XP AI Reading Samsung Logistics Analytic Virtual Machines Emergency Hard Drive Disposal IT Assessment Society PDF Network Management Recycling Wasting Time Access Trojan Regulations Compliance Displays Equifax Fleet Tracking Organize Microsoft Excel Adminstration Pirating Information G Suite Bookmark Computer Care Best Available Remote Working Micrsooft Keyboard Device security Leadership MSP Employer Employee Relationship Product Reviews Cyber security Financial Managing Stress CrashOverride Regulation 3D Printing Capital Personal Information Productuvuty