facebook linkedin twitter

Tip of the Week: 5 Handy Tips for Microsoft Word

Tip of the Week: 5 Handy Tips for Microsoft Word

You would be hard-pressed to find a better-known software suite than Microsoft Office, Microsoft Word probably leading the pack in terms of name recognition. When a solution is so well-known, it can be hard to call anyone who uses it a power user. However, for this week’s tip, we’re doing a deep dive into its capabilities to take your use of Word a few steps up.

Faster Backspacing
One of the most frustrating parts of using Word, like any other word processor, is when you realize that you’ve messed up a sentence and have to restart it - for the fifth time. The primary source of frustration isn’t even the fact that you have to rewrite something again, it’s the fact that you have to take the time and delete what you’ve just written.

Instead of poking at your keyboard to delete each and every letter, you can consolidate the process by holding down Ctrl as you press the Backspace key. This tells Word to delete the entire word, instead of each character. As a result, it is a much less time-consuming process to delete words like “configuration,” “discombobulated,” or “telecommunications,” ultimately saving you time in the long run.

Side-by-Side Documents
Every so often, it is useful to have a second document pulled up as reference material. Microsoft gets it, and has given users the ability to view two documents at once, even synchronizing their scrolling. To do this, you will first need to open both documents.

Once they are open, access the View tab, where you should see a button labelled View Side by Side. Clicking this button will arrange your open documents so that you can see both of them at once, and if Synchronous Scrolling (found near the View Side by Side button) is active, they will both scroll as you advance in one of them.

Spike Text
Cut and paste are some of the most undeniably useful functions that a modern word processor has to offer. Having said that, Microsoft Word has an additional function that can effectively accomplish the same things, albeit in a more condensed and efficient manner. This feature is called Spike.

Let’s assume that you were typing up a document and you have decided to move information that you have already typed into its own section, or even into its very own document. However, this information is spread throughout your existing text, meaning that cutting and pasting each part individually would take some considerable time. Spike lets you speed up this process by highlighting each section you need to remove and pressing Ctrl + F3. This will appear to only cut the content, but this content is being cut into a special clipboard. Unlike the normal clipboard, the Spike clipboard adds to the content already saved on it instead of overwriting it.

Once you’ve cut everything you need, you can put your cursor where you want this content to be moved to (even if that happens to be in an entirely new document) and press Ctrl + Shift + F3. This will empty the special Spike clipboard into that spot.

Finding Your Location
There’s a pretty consistent pattern to how users are trained to use Microsoft Word, or indeed any word processor: when you’re done, save your work and close the program (preferably having saved your progress periodically as you worked). Of course, when you reopen the document, your cursor is reset to the beginning as well, making it hard to tell where you left off. If you’re writing the first draft of the document, this probably isn’t the biggest deal as you can just navigate to the end of the text and continue on, but if you’re reviewing work, it helps to know where you left off.

Microsoft Word has a shortcut that enables you to reposition the cursor to its position during the last file save, even if you’ve closed the program since then. Just press Shift + F5, and you’ll be brought back to the right place.

Easy Hyperlinks
A lot of business documents you might use Word to create can be greatly benefitted by the inclusion of links. Word (and incidentally, Google Docs) includes a streamlined way to add hyperlinks to text. First, highlight the text that needs to be linked, and then press Ctrl + K. You will then be presented with a window. Add the URL you are linking into the Address bar and press Enter. This window can also be used to link text to other documents, other areas in the native document, or even start an email by clicking on selected content.

Microsoft Word is an impressive enough solution with a basic understanding of its capabilities. However, with a more in-depth appreciation for what it can do, it is upgraded to stunning. What’s your favorite thing that Microsoft Word can do? Let us know in the comments, and don’t forget to subscribe to our blog!

Three Secrets to a Successful Business
What to Look for in a Mobile Device Management Sol...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Saturday, February 16, 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Technology Best Practices Privacy Internet Cloud Business Computing Software Business Management Hackers Microsoft Data Workplace Tips Managed Service Provider Backup Productivity Hardware Business Email Network Security Saving Money Malware Hosted Solutions IT Services Efficiency IT Support Google Small Business Computer Quick Tips Smartphones Mobile Devices Innovation User Tips Gadgets Business Continuity Microsoft Office Disaster Recovery VoIP Network Android Social Media Data Backup Mobile Office Virtualization Collaboration Server Productivity Mobile Device Management Communication Smartphone Miscellaneous Data Recovery communications Tech Term Ransomware Upgrade Windows 10 IT Support Unified Threat Management Windows Passwords Holiday Operating System Facebook Remote Monitoring Vendor Management Cybersecurity Apps BYOD Remote Computing Managed IT services Mobile Computing WiFi Phishing Automation Users BDR Mobile Device The Internet of Things Analytics Marketing Data Management Outsourced IT History Firewall Apple Internet of Things Alert Artificial Intelligence Browser Managed IT Services App Save Money IT Consultant Encryption Big data Health Office 365 Bring Your Own Device Antivirus Bandwidth Gmail Office Cloud Computing Maintenance Printer Content Filtering Going Green Spam Hiring/Firing Hard Drives Help Desk Budget Wireless Technology Saving Time Two-factor Authentication Search Windows 8 Business Technology Outlook Managed IT Cybercrime Best Practice Information Technology Tech Support Lithium-ion Battery Windows 10 Virus Cost Management Money Document Management Training Phone System Healthcare Access Control Computers VPN Travel Blockchain Recovery Update Employer-Employee Relationship Hacking IBM Regulations Augmented Reality PowerPoint Proactive IT SaaS Running Cable Customer Service Administration Applications It Management Hard Drive Law Enforcement Intranet Twitter Compliance Government Managed Service Mobility Website Education Data storage Risk Management Humor Save Time Networking Legal Information Customer Relationship Management Machine Learning Telephone Systems Comparison Tablet Paperless Office Company Culture Sports User Computing Current Events Computer Repair Disaster End of Support Social Networking Hosted Solution Social Robot File Sharing Data Security Securty Wireless Google Maps DDoS Solid State Drive Patch Management Fax Server Data Loss Social Engineering Avoiding Downtime Flexibility Black Market Scam Word iPhone Cryptocurrency Data Breach Laptop Value Business Intelligence Password Business Growth Cortana Digital Excel Digital Payment Project Management Hacker Websites Router Downtime Computer Accessories Microchip Taxes Processors Start Menu Tech Terms Distributed Denial of Service USB YouTube Mobile Technology Vulnerabilities Trending Presentation Unified Communications Settings Software as a Service Gaming Console Mouse Public Cloud Uninterrupted Power Supply Text Messaging Virtual Desktop Co-managed IT Webcam Specifications Safety User Error Statistics Bitcoin Identity Theft Programming IT service Network Congestion Documents Data Protection Heating/Cooling Entertainment Politics Storage Lifestyle Virtual Reality Inbound Marketing Emails Bluetooth Conferencing Streaming Media Automobile Chromebook Hack Retail Redundancy Computing Infrastructure Net Neutrality Pain Points Monitoring How To eWaste Google Docs Chrome Download Evernote Private Cloud Experience Monitors Cooperation Cleaning Telephony Management Vendor Office Tips Trojan Migration Connected Devices Video Surveillance online Currency Processor Windows XP Competition Data Warehousing Wireless Headphones Telephone Worker Staffing Electronic Payment Google Wallet Network Management Browsers Displays Access Organize Equifax Saving ZTime Fleet Tracking Reading Samsung Business Owner Medical IT Society Emergency Hard Drive Disposal Micrsooft Computer Care Device security MSP LinkedIn Employer Employee Relationship Security Cameras IP Address Microsoft Excel G Suite User Tip Desktop Finance Debate Hacks Physical Security Navigation Application Google Drive Windows Server 2008 Harddrive Nanotechnology Social Network Licensing Drones Human Resources Business Cards GPS Service Level Agreement Archive Banking Botnet Data Analysis Spyware Mobile Payment Startup Asset Tracking Skype Relocation Tablets Professional Services Vulnerability Electricity Printing Webinar External Harddrive Username GDPR Permissions Language Unified Threat Management Backup and Disaster Recovery Sync Gamification Notifications CCTV Digital Signature Tech Windows 7 Screen Reader Customer Resource management Point of Contact Piracy 3D Upload Ebay Business Metrics Computer Malfunction Teamwork Fileless Malware switches Writing cache Television Smart Tech Thin CLient Distribution Reliable Computing Voice over Internet Protocol Music Proxy Server Upgrades WannaCry Downloads Smart Phones HTML Modem Fiber-Optic Database In Internet of Things Corporate Profile Mobile Security Recycling Term LiFi Time Management Freedom of Information Telephone System Analytic Electronic Medical Records PDF Software License Adminstration Trends Pirating Information Motion Sickness Best Available Directions Keyboard Assessment SharePoint Multi-Factor Security Leadership Cost Product Reviews Scalability Recording Best Practives Read Dark Web Deep Learning Google Calendar Devices Messenger Tracking SSID Domains Work/Life Balance Tip of the week Fraud Tactics VoIP UTM Content Rental Service Meetings Processing Visible Light Communication Public Speaking Memory Touchscreen News Microserver Health IT IT Plan Enterprise Resource Planning Device Management Web Server Managed IT Service IT consulting Shortcut Consultation Legislation Error Cabling Knowledge Content Management Wi-Fi Administrator Bookmark Entrepreneur Technology Tips Accountants A.I. Business Managemenet Books Workers Troubleshooting Virtual Assistant Get More Done email scam Addiction Audit Printer Server Multi-factor Authentication Supercomputer HIPAA Google Play Advertising Flash Fake News Turn Key Upselling CIO Environment Productuvuty Printers Managing Stress CrashOverride Regulation 3D Printing Capital

toner1