facebook linkedin twitter

Computerware Blog

Computerware has been serving the Vienna area since 1976, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Why Properly Managing Your Software Licenses Should Be a Priority

Why Properly Managing Your Software Licenses Should Be a Priority

Every software your company uses comes with a license, even freeware like Google Chrome and Firefox. Often times, you’ll see the license during the installation process when you’re asked to opt into the terms and conditions. We know how easy it is to blow through the pages of legal mumbo jumbo, yet, at the very least you should have a grasp of the details pertaining to the license.


By ignoring such important information, you very well could be setting yourself up for trouble down the road.

Understanding Software Licenses
Software developers are the ones that determine the licensing details of their product, which includes terms such as where and how often you can install the software, whether or not you can redistribute it, what modifications are allowed, and more. By going through with the software installation process, you’re agreeing to these terms. This grants you use of the software, as well as holds you and your organization responsible should any of the terms be violated.

Protection from having the software shared and distributed without the developer's consent (aka, theft) is one of the most common clauses found in software licenses. Additionally, if you read the fine print closely, you may spot some rather unusual terms. One of the more famous examples comes from Apple, which forbids iTunes users from creating missiles and nuclear weapons.

How Negligence Can Lead to Big Fines
For many programs, at the time of installation, the software is activated and automatically sends a message to the developer in order to authenticate the license. During this activation process, one thing that the software checks for is whether or not the particular license has been installed before, or if it’s active anywhere else. If this is detected, you won’t be allowed to proceed and use the software. In some scenarios, you may be able to still use the software and you won’t find out you’re doing so illegally until your mailbox is hit with a cease and desist letter from the developer.

Although, this worst-case scenario isn’t something to be too worried about. Typically, developers have protocols in place that allow them to catch this discrepancy and provide users with an offer to purchase additional licenses. In some cases, a business owner may even be offered
a site licensing deal which allows for the purchase of multiple licenses at a discount.

Software Auditors Want to Talk With You
One motivation for making sure your software licenses are all in order is the very real chance of an audit by a group like the Business Software Alliance (BSA). This is an organization tasked with looking into businesses suspected of abusing software licenses, like running multiple copies of Windows and Microsoft Office off a single license. Should you be found guilty of such an infraction, you’ll receive a letter in the mail that will pretty much ruin your day.

Now, you may be wondering how the BSA can even find out if a business is violating software licenses. Well, one tactic employed by the BSA is to offer whistleblowers that report software violations by their current or former employer thousands of dollars in rewards, along with full confidentiality. It’s a method that can really be effective if a particular business has any former employees that may be rather disgruntled.

Failing such an audit can lead to a major fine that ends up being way more than what it would have been to simply pay for the software licenses in the first place; or, worse yet, jail time. If you happen to receive such a letter accusing you of software license violations, then you’ll want to seek the counsel of a lawyer and the assistance of an IT professional.

How to Prevent Software License Mismanagement From Ruining Your Day
As is the case with the majority of technology-related woes, a proactive approach to managing your software licenses is the best way to prevent this problem. This includes documenting your software licenses. When doing so, be sure to keep information up to date like, how many users you have, who is using it, how many devices the software runs on, and where it is deployed. You’ll also want to track the expiration dates of all of your software licenses, along with the terms and conditions. Plus, be mindful that a typical software license will allow for a single user to install the software on perhaps a few different devices, like your workstation and home PC--which is NOT the same as splitting a single license with two different users.

It’s understandable how easy it is to overlook software licenses. However, software licenses are a necessary part of doing business, allowing for developers to protect their product so they can in turn create better versions of the software you use every day.

To understand the status of your company’s various software licenses, a good first step is to have Computerware perform a network audit. We’ll be able to investigate the compliance of your software, and take action to make sure that your business is in good standing. For help managing all of your company's technology needs, call Computerware today at (703) 821-8200.

0 Comments
Continue reading

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Technology Best Practices Privacy Internet Cloud Business Computing Software Hackers Business Management Data Microsoft Workplace Tips Backup Managed Service Provider Productivity Hardware Network Security Business Email Malware Hosted Solutions Saving Money IT Services Efficiency Google IT Support Small Business User Tips Computer Mobile Devices Smartphones Innovation Quick Tips Business Continuity Gadgets VoIP Microsoft Office Disaster Recovery Network Android Data Backup Social Media Productivity Collaboration Communication Mobile Office Virtualization Smartphone Server Upgrade Mobile Device Management Data Recovery communications Miscellaneous Ransomware Cybersecurity IT Support Tech Term Windows 10 Unified Threat Management Windows Phishing Holiday Remote Monitoring Vendor Management Passwords Operating System Facebook Remote Computing Mobile Computing Managed IT services Analytics Apps Automation BYOD Users WiFi BDR Outsourced IT Internet of Things Apple Mobile Device Data Management The Internet of Things Marketing Artificial Intelligence Firewall History App Alert Browser Save Money Managed IT Services Big data Cloud Computing Encryption IT Consultant Gmail Maintenance Windows 10 Office Printer Bandwidth Content Filtering Going Green Health Spam Bring Your Own Device Office 365 Antivirus Two-factor Authentication Training Tech Support Virus Lithium-ion Battery Cybercrime Best Practice Information Technology Managed IT Cost Management Help Desk Hiring/Firing Wireless Technology Hard Drives Business Technology Windows 8 Outlook Budget Search Saving Time VPN Travel Education Healthcare Recovery Update Employer-Employee Relationship IBM Phone System Access Control Hacking Money It Management Document Management Blockchain Computers SaaS Intranet Humor Twitter Government iPhone Website File Sharing Law Enforcement Hard Drive Compliance Risk Management Data storage Applications Mobility Save Time Managed Service Augmented Reality PowerPoint Networking Legal Administration Proactive IT Regulations Running Cable Information Customer Service Computing Avoiding Downtime Disaster Wireless End of Support Data Breach Hosted Solution DDoS Vulnerabilities Robot Project Management Digital Securty Websites Google Maps Word Excel Solid State Drive Retail Flexibility Value Customer Relationship Management Social Engineering Business Intelligence Black Market Password Cortana Digital Payment Cryptocurrency Laptop Router Downtime Current Events Hacker Business Growth Data Security Comparison Tablet Company Culture Patch Management User Telephony Computer Repair Machine Learning Fax Server Data Loss Social Networking Paperless Office Sports Social Telephone Systems Scam Management Inbound Marketing Redundancy Network Congestion Documents Public Cloud Heating/Cooling Entertainment Evernote Storage Identity Theft Virtual Assistant IT service Pain Points Streaming Media Start Menu Tech Terms eWaste Virtual Reality Net Neutrality Bluetooth Cooperation Politics Mobile Technology Software as a Service Automobile Chrome Distribution Emails Vendor Uninterrupted Power Supply Chromebook Google Docs Computing Infrastructure Vulnerability Hack Gaming Console Conferencing Co-managed IT How To Bitcoin Computer Accessories User Error Experience Processors Private Cloud Windows 7 Monitors USB Webcam Data Protection Download Cleaning Text Messaging Office Tips Trending Presentation Monitoring Mouse YouTube Virtual Desktop Lifestyle Microchip Taxes Specifications Safety Programming Distributed Denial of Service Statistics Unified Communications Settings Voice over Internet Protocol Proxy Server Migration Connected Devices G Suite Tip of the week Digital Signature Modem Wireless Headphones Telephone Best Practives Google Calendar Employer Employee Relationship Point of Contact Drones Touchscreen News Licensing Teamwork Leadership Term Equifax Fleet Tracking VoIP Hacks Physical Security Adminstration Pirating Information Electronic Medical Records Network Management Consultation Relocation Tablets Directions Device security MSP Microserver Banking Knowledge Botnet Permissions Language Recording PDF Dark Web Desktop Finance Sync Recycling SSID Nanotechnology Social Network Technology Tips Analytic Business Cards Service Level Agreement Fake News switches Writing Best Available Keyboard Processing Startup Asset Tracking Get More Done Notifications Audit CCTV Music Product Reviews Health IT Printer Server Reliable Computing Data Warehousing Upgrades Read Managed IT Service Username Turn Key Business Metrics Computer Malfunction Domains Logistics Unified Threat Management Backup and Disaster Recovery Bookmark Gamification Emergency In Internet of Things Hard Drive Disposal LiFi Public Speaking Upselling Screen Reader Customer Resource management Trojan Access Piracy Upload Organize Microsoft Excel Device Management Shortcut Google Play Smart Tech Computer Care Video Surveillance Google Drive Scalability Windows Server 2008 Content Management Deep Learning Entrepreneur Saving ZTime Processor HTML Motion Sickness Business Managemenet Work/Life Balance Troubleshooting Microsoft 365 Fiber-Optic Database Tracking Environment Browsers Mobile Security Visible Light Communication Memory HIPAA Medical IT Telephone System Spyware Messenger Mobile Payment Software License Trends IT consulting online Currency Competition Harddrive Security Cameras Multi-Factor Security Cost Electricity Rental Service Printing Meetings Electronic Payment Debate User Tip Webinar Cabling Navigation Devices Web Server Business Owner GPS Solutions Fraud Tactics Books Television Workers CIO External Harddrive Data Analysis UTM Content Wi-Fi Administrator Advertising LinkedIn Flash IP Address Professional Services cache IT Plan Enterprise Resource Planning Windows XP Application GDPR Legislation Error WannaCry Downloads Supercomputer Staffing Google Wallet Human Resources Time Management Freedom of Information Worker Archive Displays Thin CLient Tech Accountants A.I. Corporate Profile Society Skype 3D Ebay Integration email scam Addiction Assessment Reading SharePoint Samsung Micrsooft Smart Phones Fileless Malware Multi-factor Authentication CrashOverride Transportation Capital Productuvuty Managing Stress 3D Printing Regulation Printers

toner1