facebook linkedin twitter

Computerware Blog

Computerware has been serving the Vienna area since 1976, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Why Properly Managing Your Software Licenses Should Be a Priority

Why Properly Managing Your Software Licenses Should Be a Priority

Every software your company uses comes with a license, even freeware like Google Chrome and Firefox. Often times, you’ll see the license during the installation process when you’re asked to opt into the terms and conditions. We know how easy it is to blow through the pages of legal mumbo jumbo, yet, at the very least you should have a grasp of the details pertaining to the license.


By ignoring such important information, you very well could be setting yourself up for trouble down the road.

Understanding Software Licenses
Software developers are the ones that determine the licensing details of their product, which includes terms such as where and how often you can install the software, whether or not you can redistribute it, what modifications are allowed, and more. By going through with the software installation process, you’re agreeing to these terms. This grants you use of the software, as well as holds you and your organization responsible should any of the terms be violated.

Protection from having the software shared and distributed without the developer's consent (aka, theft) is one of the most common clauses found in software licenses. Additionally, if you read the fine print closely, you may spot some rather unusual terms. One of the more famous examples comes from Apple, which forbids iTunes users from creating missiles and nuclear weapons.

How Negligence Can Lead to Big Fines
For many programs, at the time of installation, the software is activated and automatically sends a message to the developer in order to authenticate the license. During this activation process, one thing that the software checks for is whether or not the particular license has been installed before, or if it’s active anywhere else. If this is detected, you won’t be allowed to proceed and use the software. In some scenarios, you may be able to still use the software and you won’t find out you’re doing so illegally until your mailbox is hit with a cease and desist letter from the developer.

Although, this worst-case scenario isn’t something to be too worried about. Typically, developers have protocols in place that allow them to catch this discrepancy and provide users with an offer to purchase additional licenses. In some cases, a business owner may even be offered
a site licensing deal which allows for the purchase of multiple licenses at a discount.

Software Auditors Want to Talk With You
One motivation for making sure your software licenses are all in order is the very real chance of an audit by a group like the Business Software Alliance (BSA). This is an organization tasked with looking into businesses suspected of abusing software licenses, like running multiple copies of Windows and Microsoft Office off a single license. Should you be found guilty of such an infraction, you’ll receive a letter in the mail that will pretty much ruin your day.

Now, you may be wondering how the BSA can even find out if a business is violating software licenses. Well, one tactic employed by the BSA is to offer whistleblowers that report software violations by their current or former employer thousands of dollars in rewards, along with full confidentiality. It’s a method that can really be effective if a particular business has any former employees that may be rather disgruntled.

Failing such an audit can lead to a major fine that ends up being way more than what it would have been to simply pay for the software licenses in the first place; or, worse yet, jail time. If you happen to receive such a letter accusing you of software license violations, then you’ll want to seek the counsel of a lawyer and the assistance of an IT professional.

How to Prevent Software License Mismanagement From Ruining Your Day
As is the case with the majority of technology-related woes, a proactive approach to managing your software licenses is the best way to prevent this problem. This includes documenting your software licenses. When doing so, be sure to keep information up to date like, how many users you have, who is using it, how many devices the software runs on, and where it is deployed. You’ll also want to track the expiration dates of all of your software licenses, along with the terms and conditions. Plus, be mindful that a typical software license will allow for a single user to install the software on perhaps a few different devices, like your workstation and home PC--which is NOT the same as splitting a single license with two different users.

It’s understandable how easy it is to overlook software licenses. However, software licenses are a necessary part of doing business, allowing for developers to protect their product so they can in turn create better versions of the software you use every day.

To understand the status of your company’s various software licenses, a good first step is to have Computerware perform a network audit. We’ll be able to investigate the compliance of your software, and take action to make sure that your business is in good standing. For help managing all of your company's technology needs, call Computerware today at (703) 821-8200.

0 Comments
Continue reading

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Technology Best Practices Privacy Internet Cloud Business Computing Software Business Management Hackers Data Microsoft Backup Workplace Tips Hardware Managed Service Provider Productivity Network Security Email Business Hosted Solutions Malware Saving Money IT Services Efficiency Google IT Support User Tips Small Business Computer Innovation Productivity Smartphones Mobile Devices Quick Tips Business Continuity VoIP Social Media Microsoft Office Gadgets Android Collaboration Data Backup Network Data Recovery Disaster Recovery Mobile Office Server Upgrade Communication communications IT Support Virtualization Mobile Device Management Smartphone Miscellaneous Phishing Ransomware Windows 10 Windows Tech Term Cybersecurity Unified Threat Management Facebook Operating System Remote Monitoring Vendor Management Passwords Apps Holiday Remote Computing Users Managed IT services Mobile Computing Analytics Automation BYOD WiFi BDR Mobile Device Internet of Things Apple Data Management The Internet of Things Outsourced IT Marketing Artificial Intelligence Browser Managed IT Services Firewall History App Save Money Alert Cloud Computing Encryption Big data Spam IT Consultant Two-factor Authentication Maintenance Printer Content Filtering Windows 10 Going Green Health Office 365 Help Desk Bring Your Own Device Antivirus Gmail Bandwidth Business Technology Office Employer-Employee Relationship Cybercrime Tech Support Virus Lithium-ion Battery Best Practice Information Technology Cost Management Hiring/Firing Training Hard Drives Budget Wireless Technology Saving Time Windows 8 Computers Outlook Search VPN Managed IT Government Recovery Update Networking Hacking Information IBM Money Phone System Document Management Healthcare Access Control Customer Service It Management Travel Managed Service Blockchain Education Avoiding Downtime Humor Data Loss Data storage iPhone Risk Management Password Legal Save Time Downtime Regulations Augmented Reality PowerPoint SaaS Running Cable Proactive IT File Sharing Administration Applications Hard Drive Law Enforcement Twitter Intranet Compliance Mobility Website Social Engineering Flexibility Scam Black Market Retail Cryptocurrency Word Data Breach Laptop Value Business Intelligence Private Cloud Cortana Business Growth Excel Digital Digital Payment Project Management Telephony Hacker Websites Router Management Customer Relationship Management Machine Learning Comparison Tablet Current Events Paperless Office Vulnerabilities Telephone Systems Sports Company Culture User Computing Computer Repair Disaster End of Support Social Networking Hosted Solution Robot Social Windows 7 Fax Server Wireless Data Security Securty Google Maps DDoS Patch Management Solid State Drive Emails Bluetooth Streaming Media Conferencing Automobile Inbound Marketing Chromebook Voice over Internet Protocol Redundancy Computing Infrastructure Hack Google Docs Net Neutrality Pain Points Monitoring How To eWaste Download Evernote Experience Chrome Monitors Virtual Assistant Cleaning Office Tips Microchip Taxes Processors Start Menu Tech Terms Computer Accessories Mobile Technology YouTube Distributed Denial of Service USB Trending Co-managed IT Presentation Gaming Console Cooperation Software as a Service Unified Communications Settings User Error Public Cloud Vendor Uninterrupted Power Supply Mouse Virtual Desktop Webcam Specifications Safety Text Messaging Vulnerability Statistics Bitcoin Programming Identity Theft IT service Network Congestion Lifestyle Documents Data Protection Teamwork Heating/Cooling Distribution Entertainment Downloads Politics Storage Virtual Reality Recycling Mobile Security GDPR Time Management Freedom of Information LiFi Analytic Telephone System PDF SQL Server Corporate Profile Motion Sickness Best Available Keyboard Tech Leadership Assessment SharePoint Product Reviews Multi-Factor Security Cost Scalability Microserver Adminstration Integration Pirating Information Software License Trends Fileless Malware Google Calendar Deep Learning Devices Messenger Tracking Domains Tip of the week Work/Life Balance Read Fraud Tactics UTM Content Rental Service Meetings Public Speaking Modem Touchscreen News Visible Light Communication Memory Get More Done Proxy Server Azure VoIP Web Server Printer Server Shortcut Term Consultation IT consulting Legislation Error Cabling Turn Key Electronic Medical Records Transportation Knowledge Device Management IT Plan Enterprise Resource Planning Directions Technology Tips Business Managemenet Accountants A.I. Books Workers Troubleshooting Recording Content Management email scam Addiction Wi-Fi Administrator Trojan Entrepreneur CIO Multi-factor Authentication Supercomputer Organize HIPAA Upselling SSID Fake News Advertising Flash Environment Dark Web Free Resource Audit Migration Connected Devices Competition Processing Data Warehousing Windows XP Wireless Headphones Telephone Worker Electronic Payment Health IT Employee/Employer Relationship Video Surveillance Staffing Google Wallet online Currency Managed IT Service Saving ZTime Access Displays Equifax Fleet Tracking Reading Samsung Business Owner Logistics Emergency Hard Drive Disposal Society Network Management Micrsooft LinkedIn Device security MSP Employer Employee Relationship IP Address Microsoft Excel G Suite Bookmark Computer Care Desktop Finance Hacks Physical Security Webinar Application Harddrive Google Play Google Drive Windows Server 2008 Nanotechnology Social Network Licensing Human Resources Employer/Employee Relationships Debate Drones Processor Spyware Mobile Payment Skype Startup Asset Tracking Relocation Tablets GPS Microsoft 365 Archive Business Cards Service Level Agreement Banking Botnet Electricity Printing Username Medical IT Permissions Language Unified Threat Management Backup and Disaster Recovery Sync External Harddrive Browsers Gamification Notifications CCTV Digital Signature Security Cameras Point of Contact Screen Reader Customer Resource management User Tip Proactive Maintenance Navigation Thin CLient cache Television switches Writing Smart Tech Reliable Computing 3D Solutions Ebay Music Piracy Upload Business Metrics Computer Malfunction WannaCry Upgrades HTML Professional Services Fiber-Optic Database In Internet of Things Best Practives Smart Phones Data Analysis Managing Stress Printers CrashOverride Regulation 3D Printing Capital Productuvuty

toner1