facebook linkedin twitter

Computerware Blog

Is Your Printer Wasting More Money Than it’s Worth?

Is Your Printer Wasting More Money Than it’s Worth?

Is your printer printing dollars, or eating them? Today’s blog is dedicated toward helping your business save as much money as possible on printing costs so that you can achieve the best return on your printing investment.

It all starts by calculating just how much each individual page costs your organization.

Why Cost-Per-Page is So Important
A printer has plenty of operating costs associated with it, including the costs of both ink and paper. Ink is distributed in ink cartridges, and these need to be replaced from time to time. These cartridges are certainly not cheap, either. Depending on the type of printer you use and the types of documents you are printing, you may require even more ink than normal.

The cost-per-page, or CPP, is important to keep in mind so that you know just how much you are spending every day. If there is a heavy loss per page, you’ll wind up spending more on your printing solutions than you’re getting back for them.

How to Calculate Your Average Cost-Per-Page
The calculation for CPP is pretty simple, all things considered. All you do is divide the price of the cartridge by the cartridge yield rating--approximately how many pages the cartridge can print. You’ll find this number on the cartridge’s packaging. Let’s say that you spend $25 on a cartridge of black ink with a yield of 525 pages. You can plug this into the calculation like this:

25/525 = 0.048

This cost in this case is about 5 cents per page.

Calculating CPP in More Complicated Printers
Ink cartridges can add extra steps into this calculation, especially if they are of different colors and configurations. Each individual cartridge has a different color (black, cyan, yellow, and magenta) or two cartridges that cover them all (black and cyan, yellow, magenta). Either way, the calculation will come out mostly the same, with only a few minor adjustments to how the colors are collected together.

When you are adding colors into the calculation, you’ll need to use the CPP of each individual color and add it to your total. It’s worth mentioning that printing in color is going to cost more than if you were just printing with black ink.

Plus, keep in mind that ink manufacturers will often base their yield rating on the standardized documents used by businesses. These calculations include the fact that documents will be covered in ink to a certain degree. Thus, printing documents that don’t adhere to these definitions can throw off how many pages you actually get from the cartridge. In other words, it’s an average. We’ve found that it doesn’t hurt to round up, because ink manufacturers want the numbers to work in their favor.

Controlling Your Printing
If you can calculate how much you actually stand to benefit from your printing, you can set standards that allow you to control how much printed material is actually circulated around your office. Computerware can be key to this endeavor. We can assist you with the implementation of technologies designed to help you save money on your printing solutions. This can include setting up quotas and reports, so you can see if certain individuals need to cut back on printing materials, and a way to ensure that they do.

To learn more, reach out to us at (703) 821-8200.

Are Healthcare Providers Meeting HITECH Standards?
You May Have a Backup, But Could it Be Better?


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Sunday, May 19, 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Technology Best Practices Privacy Internet Cloud Business Computing Software Business Management Hackers Data Microsoft Backup Workplace Tips Hardware Managed Service Provider Productivity Network Security Business Email Hosted Solutions Malware Saving Money IT Services Efficiency Google IT Support User Tips Small Business Computer Innovation Mobile Devices Smartphones Quick Tips Social Media Business Continuity Gadgets Microsoft Office Network VoIP Productivity Android Disaster Recovery Data Backup Collaboration Communication Mobile Office Server Virtualization Data Recovery Smartphone Upgrade Mobile Device Management IT Support communications Miscellaneous Ransomware Windows 10 Cybersecurity Tech Term Phishing Unified Threat Management Windows Facebook Holiday Remote Monitoring Vendor Management Passwords Apps Operating System Automation Mobile Computing Analytics BYOD Managed IT services Remote Computing Users WiFi Mobile Device BDR Apple Outsourced IT Internet of Things The Internet of Things Data Management Marketing Artificial Intelligence Firewall History App Alert Browser Save Money Managed IT Services Encryption Big data IT Consultant Cloud Computing Maintenance Two-factor Authentication Gmail Content Filtering Printer Office Going Green Health Help Desk Bring Your Own Device Spam Bandwidth Antivirus Office 365 Windows 10 Saving Time Lithium-ion Battery Tech Support Best Practice Information Technology Virus Cybercrime Training Business Technology Cost Management Wireless Technology Hiring/Firing Search Windows 8 Hard Drives Outlook Managed IT Budget Computers Customer Service VPN Travel Networking Education Access Control Recovery IBM Update Employer-Employee Relationship It Management Phone System Blockchain Healthcare Hacking Money Document Management Humor iPhone Intranet Twitter Legal Website Government Regulations Information Risk Management Augmented Reality SaaS PowerPoint File Sharing Save Time Password Hard Drive Administration Law Enforcement Mobility Compliance Applications Running Cable Proactive IT Data storage Managed Service Websites Cryptocurrency Social Laptop Wireless Business Growth DDoS Telephony Machine Learning Excel Telephone Systems Customer Relationship Management Paperless Office Management Sports Retail Data Security Word Vulnerabilities Computing Disaster Business Intelligence Current Events End of Support Patch Management Cortana Hosted Solution Digital Payment Value Robot Router Downtime Data Loss Hacker Google Maps Scam Securty Comparison Tablet Company Culture Solid State Drive Data Breach Social Engineering Computer Repair Fax Server User Avoiding Downtime Flexibility Project Management Black Market Digital Social Networking Programming Specifications Safety How To Statistics Conferencing Virtual Desktop Google Docs Network Congestion Private Cloud Start Menu Tech Terms Download Pain Points Documents Experience Mobile Technology Monitors Software as a Service Entertainment Cleaning Cooperation Monitoring Heating/Cooling Office Tips Streaming Media Vendor Storage Uninterrupted Power Supply Microchip Taxes Vulnerability Distributed Denial of Service YouTube Bitcoin Windows 7 Public Cloud Unified Communications Data Protection Settings Net Neutrality Gaming Console Chrome eWaste Identity Theft Co-managed IT Text Messaging User Error Webcam IT service Computer Accessories Politics Redundancy Processors Virtual Reality Voice over Internet Protocol Automobile Trending USB Emails Evernote Presentation Lifestyle Bluetooth Mouse Distribution Chromebook Virtual Assistant Computing Infrastructure Hack Inbound Marketing Leadership Deep Learning Fake News Dark Web Mobile Security Adminstration Pirating Information Best Practives Work/Life Balance Audit SSID Telephone System Rental Service Meetings Data Warehousing Point of Contact Health IT Employee/Employer Relationship Software License Trends Cabling Visible Light Communication Memory Processing Multi-Factor Security Cost Web Server Fraud Tactics Digital Signature Books Workers IT consulting Microserver Emergency Hard Drive Disposal Managed IT Service Devices Wi-Fi Administrator Access Logistics Microsoft Excel Bookmark UTM Content Computer Care Teamwork Supercomputer CIO Google Drive Windows Server 2008 Analytic IT Plan Enterprise Resource Planning Worker Get More Done Advertising Flash Recycling Google Play Legislation Error email scam Addiction Reading Samsung Upselling Windows XP Turn Key Processor Accountants A.I. PDF Staffing Printer Server Google Wallet Spyware Mobile Payment Product Reviews Microsoft 365 Employer Employee Relationship Displays Browsers Read Multi-factor Authentication G Suite Video Surveillance Trojan Society Electricity Printing Medical IT Best Available Keyboard Organize Micrsooft User Tip Migration Connected Devices Domains Licensing Security Cameras Wireless Headphones Telephone Hacks Physical Security Saving ZTime Network Management Public Speaking Relocation Tablets Device Management Navigation Equifax Fleet Tracking Banking Botnet Drones cache Television Solutions Harddrive Content Management Data Analysis Device security MSP Sync Debate WannaCry Downloads Business Managemenet Professional Services Shortcut Time Management Freedom of Information Desktop Finance Troubleshooting GPS Permissions Corporate Profile Language GDPR Nanotechnology Social Network Entrepreneur Notifications CCTV Integration Business Cards Service Level Agreement HIPAA Reliable Computing online Currency Tech Startup Asset Tracking Environment Business Metrics Computer Malfunction External Harddrive Webinar Assessment SharePoint Competition switches Writing Tip of the week Fileless Malware Username Electronic Payment In Internet of Things Music Google Calendar Unified Threat Management Backup and Disaster Recovery Thin CLient Upgrades Touchscreen News Proxy Server Gamification Business Owner 3D Ebay VoIP LinkedIn Modem Screen Reader Customer Resource management Electronic Medical Records Transportation Piracy Upload IP Address Scalability LiFi Knowledge Term Smart Tech Motion Sickness Smart Phones Consultation Application Messenger Tracking Archive Directions HTML Human Resources Technology Tips Skype Recording Fiber-Optic Database Managing Stress Capital 3D Printing Regulation Productuvuty Printers CrashOverride