facebook linkedin twitter

Is Your Printer Wasting More Money Than it’s Worth?

Is Your Printer Wasting More Money Than it’s Worth?

Is your printer printing dollars, or eating them? Today’s blog is dedicated toward helping your business save as much money as possible on printing costs so that you can achieve the best return on your printing investment.

It all starts by calculating just how much each individual page costs your organization.

Why Cost-Per-Page is So Important
A printer has plenty of operating costs associated with it, including the costs of both ink and paper. Ink is distributed in ink cartridges, and these need to be replaced from time to time. These cartridges are certainly not cheap, either. Depending on the type of printer you use and the types of documents you are printing, you may require even more ink than normal.

The cost-per-page, or CPP, is important to keep in mind so that you know just how much you are spending every day. If there is a heavy loss per page, you’ll wind up spending more on your printing solutions than you’re getting back for them.

How to Calculate Your Average Cost-Per-Page
The calculation for CPP is pretty simple, all things considered. All you do is divide the price of the cartridge by the cartridge yield rating--approximately how many pages the cartridge can print. You’ll find this number on the cartridge’s packaging. Let’s say that you spend $25 on a cartridge of black ink with a yield of 525 pages. You can plug this into the calculation like this:

25/525 = 0.048

This cost in this case is about 5 cents per page.

Calculating CPP in More Complicated Printers
Ink cartridges can add extra steps into this calculation, especially if they are of different colors and configurations. Each individual cartridge has a different color (black, cyan, yellow, and magenta) or two cartridges that cover them all (black and cyan, yellow, magenta). Either way, the calculation will come out mostly the same, with only a few minor adjustments to how the colors are collected together.

When you are adding colors into the calculation, you’ll need to use the CPP of each individual color and add it to your total. It’s worth mentioning that printing in color is going to cost more than if you were just printing with black ink.

Plus, keep in mind that ink manufacturers will often base their yield rating on the standardized documents used by businesses. These calculations include the fact that documents will be covered in ink to a certain degree. Thus, printing documents that don’t adhere to these definitions can throw off how many pages you actually get from the cartridge. In other words, it’s an average. We’ve found that it doesn’t hurt to round up, because ink manufacturers want the numbers to work in their favor.

Controlling Your Printing
If you can calculate how much you actually stand to benefit from your printing, you can set standards that allow you to control how much printed material is actually circulated around your office. Computerware can be key to this endeavor. We can assist you with the implementation of technologies designed to help you save money on your printing solutions. This can include setting up quotas and reports, so you can see if certain individuals need to cut back on printing materials, and a way to ensure that they do.

To learn more, reach out to us at (703) 821-8200.

Are Healthcare Providers Meeting HITECH Standards?
You May Have a Backup, But Could it Be Better?


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Saturday, January 19, 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Technology Best Practices Privacy Internet Cloud Software Business Computing Hackers Business Management Microsoft Data Workplace Tips Backup Managed Service Provider Productivity Hardware Business Saving Money Network Security Malware Email IT Services Hosted Solutions IT Support Efficiency Google Small Business Computer Quick Tips Smartphones User Tips Mobile Devices Gadgets Innovation Business Continuity Disaster Recovery Social Media Microsoft Office Android VoIP Mobile Office Virtualization Network Data Backup Mobile Device Management Collaboration Communication Smartphone Server Data Recovery Productivity Miscellaneous Tech Term Ransomware Windows 10 Upgrade Unified Threat Management Windows IT Support communications Operating System Holiday Passwords Remote Monitoring Facebook BYOD Remote Computing Vendor Management Managed IT services Apps Mobile Computing Cybersecurity Users Phishing WiFi BDR Automation Mobile Device Marketing Analytics The Internet of Things History Outsourced IT Apple Firewall Data Management Managed IT Services Internet of Things Alert Artificial Intelligence Browser Save Money App IT Consultant Encryption Big data Printer Antivirus Health Bandwidth Office Gmail Content Filtering Going Green Spam Bring Your Own Device Maintenance Hard Drives Virus Search Tech Support Office 365 Saving Time Cloud Computing Budget Business Technology Two-factor Authentication Managed IT Best Practice Information Technology Lithium-ion Battery Windows 10 Cybercrime Windows 8 Outlook Cost Management Help Desk Wireless Technology Hiring/Firing Access Control Computers VPN Travel Blockchain Phone System Update Recovery Employer-Employee Relationship IBM Training Money Hacking Document Management Administration Mobility Running Cable SaaS Proactive IT Healthcare It Management Law Enforcement Twitter Customer Service Intranet Applications Compliance Education Data storage Website Managed Service Government Risk Management Legal Networking Save Time Regulations Information Hard Drive Humor Google Maps Sports Company Culture Disaster Computer Repair Computing Social Engineering Social Networking Hosted Solution End of Support Data Security User Robot Securty Avoiding Downtime Patch Management Social Solid State Drive Data Loss iPhone Wireless Scam Current Events DDoS Black Market Flexibility Cryptocurrency Data Breach Excel Machine Learning Laptop Telephone Systems Business Intelligence Business Growth Digital Customer Relationship Management Project Management Word Augmented Reality Digital Payment Websites Fax Server Value PowerPoint Router Downtime Password Cortana File Sharing Comparison Tablet Paperless Office Hacker Trending Unified Communications Settings Uninterrupted Power Supply Processors USB Vulnerabilities Politics Virtual Reality Mouse Emails Presentation Automobile Bitcoin Chromebook Statistics Data Protection Programming Virtual Desktop Inbound Marketing Network Congestion Specifications Safety Computing Infrastructure Hack IT service How To Download Private Cloud Documents Heating/Cooling Streaming Media Entertainment Pain Points Bluetooth Telephony Storage Co-managed IT Redundancy User Error Conferencing Microchip Taxes Vendor Net Neutrality Google Docs Evernote Distributed Denial of Service Experience Retail Chrome Monitoring Cleaning Public Cloud Monitors Lifestyle eWaste Start Menu Tech Terms Office Tips Gaming Console Mobile Technology Identity Theft Computer Accessories Management Text Messaging Webcam YouTube Software as a Service Computer Malfunction LinkedIn Competition Migration External Harddrive Connected Devices Reliable Computing Micrsooft Google Drive Windows Server 2008 Electronic Payment Microserver Tech Wireless Headphones Telephone Business Metrics Vulnerability Network Management Drones Spyware Mobile Payment Business Owner Fileless Malware Equifax Fleet Tracking In Internet of Things 3D Ebay Skype Electricity Printing Proxy Server IP Address Device security MSP Thin CLient Archive Get More Done Modem Motion Sickness Permissions Language Printer Server Electronic Medical Records Application Desktop Smart Phones Finance Scalability Windows 7 Turn Key Term Human Resources Nanotechnology Social Network Trojan Business Cards Service Level Agreement Messenger Tracking Point of Contact cache Television Directions Startup Asset Tracking Unified Threat Management Backup and Disaster Recovery Adminstration Pirating Information Rental Service Meetings Music WannaCry Downloads Organize Dark Web Username Leadership switches Writing SSID Customer Resource management Web Server Corporate Profile Digital Signature Health IT Gamification Cabling Upgrades Time Management Freedom of Information Processing Screen Reader Teamwork Piracy Upload Books Workers Analytic Assessment SharePoint Managed IT Service Smart Tech Distribution Wi-Fi Administrator Recycling LiFi Fiber-Optic Database Supercomputer Product Reviews Google Calendar Bookmark HTML Tip of the week Telephone System Work/Life Balance VoIP Webinar Mobile Security Worker Deep Learning Read Touchscreen News PDF Google Play Memory Knowledge Best Available Keyboard Software License Trends Reading Samsung Consultation Processor Multi-Factor Security Upselling Cost Visible Light Communication Fraud Tactics Video Surveillance Employer Employee Relationship Technology Tips Browsers Domains Devices G Suite Device Management IT consulting Virtual Assistant Hacks Physical Security Business Managemenet Audit User Tip Public Speaking UTM Content Saving ZTime Licensing Content Management Fake News Security Cameras Advertising Flash Shortcut IT Plan Enterprise Resource Planning Relocation Tablets CIO Data Warehousing Navigation Legislation Error Banking Botnet Best Practives Entrepreneur email scam Addiction Debate Staffing Google Wallet Access Troubleshooting Data Analysis Accountants Harddrive A.I. Sync Windows XP online Currency Emergency Hard Drive Disposal GPS Notifications CCTV Society Computer Care HIPAA Multi-factor Authentication Displays Microsoft Excel Environment GDPR CrashOverride Cooperation Managing Stress Medical IT Regulation 3D Printing Capital Productuvuty Printers